Supplier Onboarding & Scoring Platform

The web solution to digitize and structure customer-supplier relationship management, centralizing document collection and automating the qualification process.

Why choose the Supplier Onboarding & Scoring Platform?

Operational Efficiency

Objective Qualification

Regulatory Compliance

Dedicated Support

How does the platform work?

The platform is a web solution designed to manage the entire lifecycle of the customer-supplier relationship, from initial onboarding to ongoing assessment, through integrated modules and a granular role system.

Registration and Onboarding

The customer (Premium account) invites suppliers by email. The supplier (Basic account) receives credentials, accesses the platform, and uploads the required documentation. The process is fully guided and does not require technical skills.

Document and Expiry Management

The platform organizes documents by category and visibility level, with automatic tracking of expiration dates:

Document upload with category and expiration date assignment
Validation by the customer (approval or rejection with reason)
Automatic alerts for documents expiring within the next 90 days
Secure download with role-based access control

Partnership Management and Supplier Search

The Partners module allows customers to manage their entire supplier network:

Supplier search by company name, VAT number, or product category
Partnership status (active, suspended, pending)
Supplier document view with visibility controls
Configurable product categories to segment the supplier base

Use Cases

The platform is designed to support different types of organizations in structured and compliant supply chain management. Below are some typical use scenarios.

Large-Scale Organized Distribution (GDO)

GDO distributors manage hundreds of suppliers with heterogeneous documentation needs. The platform makes it possible to centralize all documentation, automate requests by product category, and keep the supplier base consistently qualified and up to date.

Benefici

Fast onboarding of new suppliers through email invitations

Documentation organized by product category

Objective scoring to compare and select suppliers

Automatic alerts for expiring documents

Companies with Compliance Requirements under Legislative Decree 231/01

Organizations subject to Legislative Decree 231/01 must ensure that their suppliers meet legality and integrity requirements. The platform provides an immutable audit trail and a Supervisor role dedicated to the Supervisory Body.

Benefici

Immutable log of all actions on the platform

Supervisor role with read-only access for the Supervisory Body

Full traceability of document validation

Reporting for internal and external audits

SMEs with Structured Procurement Processes

Small and medium enterprises looking to professionalize supplier management find in the platform a simple yet complete tool that can grow with the business without requiring significant IT investments.

Benefici

Intuitive interface, with no technical training required

Multi-user management with granular roles and permissions

Browser-based access, with no local installations

Scalable as the number of suppliers grows

Organizations with Complex, Multi-Sector Supply Chains

Organizations with suppliers across different product categories require differentiated documentation scopes. The platform supports the configuration of category-specific requirements, ensuring each supplier is assessed according to criteria suited to its sector.

Benefici

Configurable documentation scopes by product category

Selective document visibility by partnership type

Dashboard with an overview of qualification status

Dedicated support for initial configuration

Services Included in the License

The platform is not just software, but a managed service that includes onboarding, support, maintenance, and continuous updates to ensure maximum support for procurement operations.

Dedicated Technical Support

Phone and remote support during business hours (9:00-18:00, Monday to Friday)

Routine Maintenance

Periodic interventions to keep the platform always operational and optimized

Bug Fixing

Timely resolution of malfunctions and technical issues

Product Category Updates

Continuous updates to documentation scopes by category, aligned with regulatory and market developments

Custom Configuration

Support for initial configuration of documentation scopes, roles, and customer-specific product categories

User Training

Training sessions for Admin users and procurement teams, ensuring effective platform use from day one